[bdNOG-EC] bdNOG3 preparation meeting

Simon Sohel Baroi / Global Business / 01847102243 / simon.baroi at fiberathome.net
Sun Feb 1 15:45:21 BDT 2015


OKEY For ME.

SIMON

On Sun, Feb 1, 2015 at 1:35 PM, Nurul Islam Roman <nurul at apnic.net> wrote:

> Dear EC,
>
> Can we have our regular EC meeting tomorrow (Monday, February 2) at 12PM
> (Dhaka Time) to finalise some urgent action?
>
> Regards
>
> Roman
>
>
> From: Nurul Islam Roman <nurul at apnic.net>
> Date: Tuesday, 13 January 2015 4:14 PM
> To: Nurul Islam Roman <nurul at apnic.net>, "ec at bdnog.org" <ec at bdnog.org>
> Subject: Re: [bdNOG-EC] bdNOG3 preparation meeting
>
> FYI note taken in our last meeting (January 11 at 12PM)
>
> Agenda:
>
>
> 1.  bdNOG3 Conference Venue Selection
>
>
> Selected venue: Hotel Lakeshore
>
> Action items: Get a final quote and lock May 18 date for full day. 9AM to
> 10PM
>
> Assigned: Pappu & Simon
>
> Requirement: Attached
>
>
> 2.  Workshop venue selection
>
>
>         Selected venue: BRAC Centre Inn
>
> Action items: Get an official quote (in Written) and pay advance for May
> 19-23
>
> Assigned: Pappu & Simon
>
> Requirement: Attached before.
>
>
>
> 3.  PC Nomination
>
>  Proposed PC:
>
>  Sabbir Bhai (DU)
>
> Zehad  Bhai (BDCOM)
>
> Moin (One Asia)
>
> Fakrul (bdHUB)
>
> Simon (Fiber at Home)
>
> Faisal Mobarrak (Ollo)
>
> Tito (Link3)
>
> Faisal Bhai (DU) (Roman added later)
>
>  PC Logistic Support (Roman Added later): Sumon Bhai, Roman, Jahangir,
> Biddut
>
>
> Action item: 1. Get consent from the nominated individual.
>
> 2. Finalise the PC list at the next meeting and publish at bdNOG3 URL
>
> 3. Setup CfP System &send CfP announcement after SANOG25.
>
> Assigned: Please seek consent from individual nominated by respective EC
> member.
>
>
>
> Task 3: Potential ION Conferences by ISOC. Contact ISOC responsible team
> and bring some feedback during next EC meeting.
>
> Assigned: Jahangir
>
> Status: Posponded till bdNOG4 or bdNOG5.
>
>
> 4.  Workshop track instructors
>
>
> Task 1: Potential Workshop track:
>
> Advance Routing (BGP/OSPF/IS-IS)- APNIC
>
> Network Security- bdNOG/ICANN/APNIC
>
> Linux Sys Admin & Network Management- NSRC
>
> Need to finalise lead instructors and supporting instructor for each
> track.
>
> Assigned: bdNOG3 PC
>
>
> Status: Will be discussed at the PC meeting when it is finalised.
>
>
> 5.  Registration fees
>
>
> Registration Type:
>
> Full Event (Conference, Tutorial & Workshop)
>
> Activities:
>
> Tutorial: Track1/Track2/Track3
>
> Workshop: Advance BGP Routing/Network Security/Linux Sys Admin & Network
> Management
>
>
> Registration fee:
>
> Standard: BDTK 12,000/=
>
> ISOC/bdNOG Member: BDTK 8,000/=   (Promo code: BNG3-FULL)
>
> APNIC Member: BDTK 8,000/= (Online membership account validation)
>
>  Conference Only
>
> Registration fee:
>
> Standard: BDTK 2,000/=
>
> ISOC/bdNOG Member: Free=   (Promo code: BNG3-CONF)
>
> APNIC Member: Free/= (Subject to social dinner sponsorship)
>
>
>
> Task2: Registration system setup & test by end of January.
>
> Assigned: Will be reviewed at the next EC meeting
>
>
> 6.  Budget Discussion
>
>
> Task1: Pappu prepared a draft budget for around 20lac. EC has discussed on
> the budget items. Need further discussion on next EC meeting.
>
> Assign: Pappu
>
>
>
> 7.  bdNOG3 Program structure
>
>
> Discussion: Four Session during day (9.30-5.30). Opening plenary &
> Keynote: Evening (6PM-8PM)
>
> Task1: PC will finalise session name and speakers.
>
> Assign: bdNOG3 PC
>
>
>
> 8.  Local sponsorship solicitation
>
>
> Discussion: Need to send invoice to all existing sponsors with 10%
> discount on the standard investment cost.
>
>  Assigned Existing sponsor:
>
> bdHUB (Pappu), Invoice ready to go.
>
> Fiber at Home (Simon), Invoice ready to go.
>
> ISOC (Jahangir),
>
> APNIC (Roman)
>
> ICANN (Roman)
>
> 9. Travel Support Criteria:
>
>
> Following selection criteria has been proposed and under continuous
> evaluation process in EC Meeting.
>
> Travel Support Criteria
>
>
> 1. For Overseas Event: A citizen and current residence of Bangladesh.
>
> 2. For Domestic Event: A citizen of Bangladesh and bdNOG organised event.
>
>
> 3. Previously speak/train at any bdNOG event.
>
> 4. Conference/Tutorial/Workshop papers has been accepted and published at
> the targeted event.
>
> 5. Travel support request from associated organisation is asked but not
> provided.
>
> 6. Fellowship application (If available) for the targeted event was
> submitted but not provided.
>
> 7. Willing to represent bdNOG at the targeted event.
>
> 8. Acknowledge bdNOG logo on presentation/publication.
>
> 9. Priority will be given to people not service in bdNOG EC or Trustee
> board.
>
> 10. Need to send a small report after the event.
>
> 11. Support will be limited to once a year to an individual.
>
>  EC Decision Guideline:
>
>  1. bdNOG should not cover more then 80% and less then 20% of the main
> travel cost (Air ticket+Accommodation). In any case. Full stop.
>
> 2. bdNOG will exclude all applicant if official fellowship is offered by
> any funding source. Full stop.
>
> 3. bdNOG will exclude all applicant if travel support is provided by
> employing organisation. Full stop.
>
> 4. All other partly funding support (including unofficial accommodation
> offered by host) + bdNOG travel support should not exceed 80% in total. If
> it increase we should reduce our support to bring it down to 80%
>
> 5. Applicant need to declare his main travel cost before we take decision.
> And EC should work on trust on mouth. If EC find any breach later. Will
> black list the applicant.
>
> 6. All travel support application need to be nominated by an existing or
> past  EC or Trustee member. Decision will be taken by majority support on
> the EC meeting.
>
>
>
> 10.  Next EC meeting:
>
> Need to discuss on EC mailing list for a suitable time.
>
>
>
>
> _______________________________________________
> EC mailing list
> EC at bdnog.org
> http://mailman.bdnog.org/mailman/listinfo/ec
>
>


-- 
*Simon Sohel Baroi  *|  Sr. Manager, Technology  |  Global Business  |
Cell : +880-181-7022207  |  Desk : +880-9666776677 Ext-1031  |
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