[bdNOG-EC] bdNOG3 preparation meeting

Mon Feb 2 11:58:35 BDT 2015

EC meeting will start in 5 minutes. Agenda is attached.

-R 

From:  Sumon Ahmed Sabir <sumon at fiberathome.net>
Date:  Monday, 2 February 2015 12:39 PM
To:  Nurul Islam Roman <nurul at apnic.net>
Cc:  Simon Sohel Baroi <simon.baroi at fiberathome.net>, "ec at bdnog.org"
<ec at bdnog.org>
Subject:  Re: [bdNOG-EC] bdNOG3 preparation meeting

No prob. I will be joining.....

On Feb 1, 2015 5:52 PM, "Nurul Islam Roman" <nurul at apnic.net> wrote:
> Sumon BhaiŠ.we need you too on that meeting.
> 
> -R
> 
> From: Simon Sohel Baroi / Global Business / 01847102243 <tel:01847102243>  /
> <simon.baroi at fiberathome.net>
> Date: Sunday, 1 February 2015 7:45 PM
> To: Nurul Islam Roman <nurul at apnic.net>
> Cc: "ec at bdnog.org" <ec at bdnog.org>, Sumon Ahmed Sabir <sumon at fiberathome.net>
> Subject: Re: [bdNOG-EC] bdNOG3 preparation meeting
> 
> OKEY For ME. 
> 
> SIMON
> 
> On Sun, Feb 1, 2015 at 1:35 PM, Nurul Islam Roman <nurul at apnic.net> wrote:
>> Dear EC,
>> 
>> Can we have our regular EC meeting tomorrow (Monday, February 2) at 12PM
>> (Dhaka Time) to finalise some urgent action?
>> 
>> Regards
>> 
>> Roman
>> 
>> 
>> From: Nurul Islam Roman <nurul at apnic.net>
>> Date: Tuesday, 13 January 2015 4:14 PM
>> To: Nurul Islam Roman <nurul at apnic.net>, "ec at bdnog.org" <ec at bdnog.org>
>> Subject: Re: [bdNOG-EC] bdNOG3 preparation meeting
>> 
>> FYI note taken in our last meeting (January 11 at 12PM)
>> 
>> Agenda: 
>> 
>> 
>> 
>> 1.  bdNOG3 Conference Venue Selection
>> 
>> 
>> 
>> Selected venue: Hotel Lakeshore
>> 
>> Action items: Get a final quote and lock May 18 date for full day. 9AM to
>> 10PM 
>> 
>> Assigned: Pappu & Simon
>> 
>> Requirement: Attached
>> 
>> 
>> 
>> 2.  Workshop venue selection
>> 
>> 
>> 
>>        Selected venue: BRAC Centre Inn
>> 
>> Action items: Get an official quote (in Written) and pay advance for May
>> 19-23 
>> 
>> Assigned: Pappu & Simon
>> 
>> Requirement: Attached before.
>> 
>>                 
>> 
>> 3.  PC Nomination
>> 
>> Proposed PC:
>> 
>> Sabbir Bhai (DU)
>> 
>> Zehad  Bhai (BDCOM)
>> 
>> Moin (One Asia)
>> 
>> Fakrul (bdHUB)
>> 
>> Simon (Fiber at Home)
>> 
>> Faisal Mobarrak (Ollo)
>> 
>> Tito (Link3)
>> 
>> Faisal Bhai (DU) (Roman added later)
>> 
>> PC Logistic Support (Roman Added later): Sumon Bhai, Roman, Jahangir, Biddut
>> 
>> 
>> 
>> Action item: 1. Get consent from the nominated individual.
>> 
>> 2. Finalise the PC list at the next meeting and publish at bdNOG3 URL
>> 
>> 3. Setup CfP System &send CfP announcement after SANOG25.
>> 
>> Assigned: Please seek consent from individual nominated by respective EC
>> member.    
>> 
>>  
>> 
>> Task 3: Potential ION Conferences by ISOC. Contact ISOC responsible team and
>> bring some feedback during next EC meeting.
>> 
>> Assigned: Jahangir
>> 
>> Status: Posponded till bdNOG4 or bdNOG5.
>> 
>> 
>> 
>> 4.  Workshop track instructors
>> 
>> 
>> 
>> Task 1: Potential Workshop track:
>> 
>> Advance Routing (BGP/OSPF/IS-IS)- APNIC
>> 
>> Network Security- bdNOG/ICANN/APNIC
>> 
>> Linux Sys Admin & Network Management- NSRC
>> 
>> Need to finalise lead instructors and supporting instructor for each track.
>> 
>> Assigned: bdNOG3 PC
>> 
>> 
>> 
>> Status: Will be discussed at the PC meeting when it is finalised.
>> 
>> 
>> 
>> 5.  Registration fees
>> 
>> 
>> 
>> Registration Type:
>> 
>> Full Event (Conference, Tutorial & Workshop)
>> 
>> Activities:
>> 
>> Tutorial: Track1/Track2/Track3
>> 
>> Workshop: Advance BGP Routing/Network Security/Linux Sys Admin & Network
>> Management
>> 
>> 
>> 
>> Registration fee:
>> 
>> Standard: BDTK 12,000/=
>> 
>> ISOC/bdNOG Member: BDTK 8,000/=   (Promo code: BNG3-FULL)
>> 
>> APNIC Member: BDTK 8,000/= (Online membership account validation)
>> 
>> Conference Only
>> 
>> Registration fee:
>> 
>> Standard: BDTK 2,000/=
>> 
>> ISOC/bdNOG Member: Free=   (Promo code: BNG3-CONF)
>> 
>> APNIC Member: Free/= (Subject to social dinner sponsorship)
>> 
>>  
>> 
>> Task2: Registration system setup & test by end of January.
>> 
>> Assigned: Will be reviewed at the next EC meeting
>> 
>> 
>> 
>> 6.  Budget Discussion
>> 
>> 
>> 
>> Task1: Pappu prepared a draft budget for around 20lac. EC has discussed on
>> the budget items. Need further discussion on next EC meeting.
>> 
>> Assign: Pappu 
>> 
>>   
>> 
>> 7.  bdNOG3 Program structure
>> 
>> 
>> 
>> Discussion: Four Session during day (9.30-5.30). Opening plenary & Keynote:
>> Evening (6PM-8PM)
>> 
>> Task1: PC will finalise session name and speakers.
>> 
>> Assign: bdNOG3 PC
>> 
>>  
>> 
>> 8.  Local sponsorship solicitation
>> 
>> 
>> 
>> Discussion: Need to send invoice to all existing sponsors with 10% discount
>> on the standard investment cost.
>> 
>> Assigned Existing sponsor:
>> 
>> bdHUB (Pappu), Invoice ready to go.
>> 
>> Fiber at Home (Simon), Invoice ready to go.
>> 
>> ISOC (Jahangir),
>> 
>> APNIC (Roman)
>> 
>> ICANN (Roman)
>> 
>> 9. Travel Support Criteria:
>> 
>> 
>> 
>> Following selection criteria has been proposed and under continuous
>> evaluation process in EC Meeting.
>> 
>> Travel Support Criteria
>> 
>> 
>> 
>> 1. For Overseas Event: A citizen and current residence of Bangladesh.
>> 
>> 2. For Domestic Event: A citizen of Bangladesh and bdNOG organised event.
>> 
>> 3. Previously speak/train at any bdNOG event.
>> 
>> 4. Conference/Tutorial/Workshop papers has been accepted and published at the
>> targeted event. 
>> 
>> 5. Travel support request from associated organisation is asked but not
>> provided.
>> 
>> 6. Fellowship application (If available) for the targeted event was submitted
>> but not provided.
>> 
>> 7. Willing to represent bdNOG at the targeted event.
>> 
>> 8. Acknowledge bdNOG logo on presentation/publication.
>> 
>> 9. Priority will be given to people not service in bdNOG EC or Trustee board.
>> 
>> 10. Need to send a small report after the event.
>> 
>> 11. Support will be limited to once a year to an individual.
>> 
>> EC Decision Guideline:
>> 
>> 1. bdNOG should not cover more then 80% and less then 20% of the main travel
>> cost (Air ticket+Accommodation). In any case. Full stop.
>> 
>> 2. bdNOG will exclude all applicant if official fellowship is offered by any
>> funding source. Full stop.
>> 
>> 3. bdNOG will exclude all applicant if travel support is provided by
>> employing organisation. Full stop.
>> 
>> 4. All other partly funding support (including unofficial accommodation
>> offered by host) + bdNOG travel support should not exceed 80% in total. If it
>> increase we should reduce our support to bring it down to 80%
>> 
>> 5. Applicant need to declare his main travel cost before we take decision.
>> And EC should work on trust on mouth. If EC find any breach later. Will black
>> list the applicant.
>> 
>> 6. All travel support application need to be nominated by an existing or past
>> EC or Trustee member. Decision will be taken by majority support on the EC
>> meeting.  
>> 
>>        
>> 
>> 10.  Next EC meeting:
>> 
>> Need to discuss on EC mailing list for a suitable time.
>> 
>>  
>> 
>> 
>> 
>> _______________________________________________
>> EC mailing list
>> EC at bdnog.org
>> http://mailman.bdnog.org/mailman/listinfo/ec
>> 
> 
> 
> 
> -- 
> Simon Sohel Baroi |  Sr. Manager, Technology  |  Global Business  |
> Cell : +880-181-7022207  |  Desk : +880-9666776677 Ext-1031
> <tel:%2B880-9666776677%20Ext-1031>   |
> Mail : simon.baroi at fiberathome.net  |  Skype : tx.fttx  |
> 
> Reduce. Reuse. Recycle. Respect. It's the little things that really can make a
> difference.

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