[bdNOG-EC] Welcome to new bdNOG EC and Trustee board meeting summary.

Thu Jan 18 11:30:29 BDT 2018

Dear Roman Bhaiya and All respected EC members,
I hope all you are fine by the grace of almighty Allah.
Firstly, I would like to express my thankfulness to bdNOG Trustee for choosing me in EC. This is a wonderful opportunity for me to be there with other respected members. I am really exited to work with future ventures of bdNOG. 

Thanks & Regards,

M Abdullah Al Naser

    On Tuesday, January 16, 2018, 3:53:20 PM GMT+6, Roman Islam <romislam at gmail.com> wrote:  

 Dear EC Members,

We would like to welcome our new bdNOG EC for 2018-19 calendar year. Also special welcome to two new EC members Awal and Naser.  

Our respected Sumon bhai has served the Trustee board chair for two consecutive term ( 4 years) and would like to rotate his chair position. Biddut has been proposed as new Trustee board Chair and Pappu as Vice-Chair of the board for next two year (2018-19). We are waiting to know the government procedure before we officially announce this trustee board position change. Please stay tune for the changes to be effective by next few weeks.       

bdNOG trustee board has approved 2018 event calendar, new EC and other resolution as outlined below. 

We have received an initial proposal from ICT ministry to organize bdNOG8 at newly opened software technology park at Jessor. I will further discussion this proposal tomorrow at the ICT ministry office to confirm the available logistic and update all EC members. Please allow me some time as I will also be traveling until January 20th but will try my best to summarize the discussion and e-mail on to the EC & trustee mailing list.         

We need to have our fist EC conference call soon to confirm the bdNOG8 venue and logistic. Will leave it to the secretariat to arrange the EC meeting probably the 3rd week of January.   

Summary of Trustee board meeting: 

            1. Trustee board meeting date:December 26, 2017 at Ambar IT board room. 7.30pm to 9.30pm
2.     Trusteeboard members presented:

a.     SumonBhai

b.     Progoti

c.     Zehadbhai

d.     JewelBhai

e.     Biddut

f.      KawsarBhai

g.     Roman

h. Pappu (Not Present)

i. Tony Bhai (Not Present) 

3.     Reviewof bdNOG trust document memorandum of article & association.  

a.     bdNOGis a registered trust now. 

b.     Thanksto everyone involved doing this registration process all through. 

c.     Trusteeboard need to be more responsible to address the government regulation andcompliance for the trust. I.e. 

                                              i.     Trustannual activities reporting to be submitted to join stock company registrationoffice.  

                                            ii.     Annualaccounting summary and audit report preparation to be submitted to governmentorganization if needed.   

d.     Jewelbhai has agreed to review current memorandum of article & associationdocument and recommend the board for further action. 

e.     Willask Biplob to send a copy of all registration document to Jewel bhai  

4.     Publication& media management strategy

a.     Trusteeboard member need to involve more on advising EC committee members on media andpublication related matters. 

b.     Hakim(Progoti) has agreed to look into a strategy to expand the media coverage ofbdNOG events. I.e.

                                              i.     Preparea magazine/event journal at least once a year. 

                                            ii.     Preand post event coverage on national TV, radio, print and online newsmedia.      

5.     Newtrustee inclusion and exclusion process review

a.     Biplobwill find out the process to include/exclude new trustee member in theboard.    

6.     bdNOGevent calendar 2018 and 2019

a.     bdNOG8 proposed date: April 12-16, 2018. TBC

b.     bdNOG9 proposed date: August 2-10 , 2018 in conjunction with SANOG32. TBC

c.     bdNOG10. June 2018, TBC

d.     bdNOG11. December 2018, TBC

7.     bdNOGsponsorship category review

a.     Willannounce sponsorship outreach for 2018 and 2019 soon. 

b.     Addnew sponsorship category “Bronze” worth BDTK 100,000/= 

c.     Includethree or four booth at the conference venue which can be sold toequipment/service vendors during bdNOG conferences. 

d.     Prepareindividual banner for each sponsors which will be displayed to individualsponsors office. 

e.     Preparecrest or memento to be handed over to bdNOG sponsors during the conference.  

8.     NewEC committee

a.     Trusteeboard has agreed to keep the current EC committee members and include two newmembers in current EC. Sumon bhai proposed following two new EC members whichis accepted by others at the meeting:

                                              i.     AbdulAwal, BDREN

                                            ii.     AbdullahAl Naser, Metronet

                                           iii.     Hakim(Progoti) has proposed Roman to be new president for next two years which isaccepted by others at the meeting. 

                                           iv.     Bidduthas proposed Biplob as new Secretary General of bdNOG EC for next two yearswhich is accepted by others at the meeting. 

                                             v.     Trusteemembers has agreed to appoint a PC chair at EC committee to take ownership ofthe bdNOG program and co-ordinate with both local and international speakers. SumonBhai has proposed Simon as new PC chair which has been accepted by others atthe meeting.  

                                           vi.     Biddut& Zehad bhai has proposed Mr Nazmul Islam from Bangladesh police to beincluded at bdNOG PC committee which has been accepted by otherspresented.     

9.     Newboard of trustee

a.     Romanhas proposed Simon to be included to the bdNOG board of Trustee. It has beenaccepted by others at the meeting. Biplop need to find the process andregulatory requirement to include Simon in the board of trustee. 

b.     SumonBhai has proposed to rotate the Chairman position of the bdNOG board oftrustee. Jewel Bhai has agreed to investigate the current memorandum of articleand association. If there is no restriction for this change then Hakim hasproposed Biddut can be the new Chairman of the Trustee board for next two year.

c.     Hakimhas also proposed to rotate the vice-chairman position of the board and seekfor voluntary retirement. 

d.     Romanhas proposed Pappu will be new vice chairman of the board for next twoyears.                

10.  ISPABMOU

a.     Trusteeboard has agreed to prepare a MOU to be signed with ISPAB. EC committee willwork to prepare the MOU and propose it to the board. 

Regards and apology for the long e-mail. 

Roman 

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