<html><head></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; color: rgb(0, 0, 0); font-size: 14px; font-family: Calibri, sans-serif; "><div>Dear EC,</div><div><br></div><div>Can we have our regular EC meeting tomorrow (Monday, February 2) at 12PM (Dhaka Time) to finalise some urgent action?</div><div><br></div><div>Regards</div><div><br></div><div>Roman</div><div><br></div><div><br></div><span id="OLK_SRC_BODY_SECTION"><div style="font-family:Calibri; font-size:11pt; text-align:left; color:black; BORDER-BOTTOM: medium none; BORDER-LEFT: medium none; PADDING-BOTTOM: 0in; PADDING-LEFT: 0in; PADDING-RIGHT: 0in; BORDER-TOP: #b5c4df 1pt solid; BORDER-RIGHT: medium none; PADDING-TOP: 3pt"><span style="font-weight:bold">From: </span> Nurul Islam Roman <<a href="mailto:nurul@apnic.net">nurul@apnic.net</a>><br><span style="font-weight:bold">Date: </span> Tuesday, 13 January 2015 4:14 PM<br><span style="font-weight:bold">To: </span> Nurul Islam Roman <<a href="mailto:nurul@apnic.net">nurul@apnic.net</a>>, "<a href="mailto:ec@bdnog.org">ec@bdnog.org</a>" <<a href="mailto:ec@bdnog.org">ec@bdnog.org</a>><br><span style="font-weight:bold">Subject: </span> Re: [bdNOG-EC] bdNOG3 preparation meeting<br></div><div><br></div><div><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; color: rgb(0, 0, 0); font-size: 14px; font-family: Calibri, sans-serif; "><div>FYI note taken in our last meeting (January 11 at 12PM)</div><div><br></div><div><p style="margin: 0px; font-family: Calibri; ">Agenda: </p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "><br></p><p style="margin: 0px; font-family: Calibri; ">1.  bdNOG3 Conference Venue Selection</p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "><br></p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">       </span>Selected venue: Hotel Lakeshore</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">    </span>Action items: Get a final quote and lock May 18 date for full day. 9AM to 10PM </p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">       </span>Assigned: Pappu & Simon</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">        </span>Requirement: Attached</p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "><br></p><p style="margin: 0px; font-family: Calibri; ">2.  Workshop venue selection</p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "><br></p><p style="margin: 0px; font-family: Calibri; ">       <span class="Apple-tab-span" style="white-space:pre">       </span>Selected venue: BRAC Centre Inn</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">    </span>Action items: Get an official quote (in Written) and pay advance for May 19-23 </p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">       </span>Assigned: Pappu & Simon</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">        </span>Requirement: Attached before. </p><p style="margin: 0px; font-family: Calibri; min-height: 17px; ">                </p><p style="margin: 0px; font-family: Calibri; ">3.  PC Nomination</p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "><span class="Apple-tab-span" style="white-space:pre">       </span></p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">   </span>Proposed PC:</p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "><span class="Apple-tab-span" style="white-space:pre">     </span></p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">   </span>Sabbir Bhai (DU)</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">   </span>Zehad  Bhai (BDCOM)</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">   </span>Moin (One Asia)</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">    </span>Fakrul (bdHUB)</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">     </span>Simon (Fiber@Home)</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre"> </span>Faisal Mobarrak (Ollo)</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">     </span>Tito (Link3)</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">       </span>Faisal Bhai (DU) (Roman added later)</p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "><span class="Apple-tab-span" style="white-space:pre">     </span></p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">   </span>PC Logistic Support (Roman Added later): Sumon Bhai, Roman, Jahangir, Biddut<span class="Apple-tab-span" style="white-space:pre">        </span></p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "><br></p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">      </span>Action item: 1. Get consent from the nominated individual.</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">                 </span>2. Finalise the PC list at the next meeting and publish at bdNOG3 URL</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">                      </span>3. Setup CfP System &send CfP announcement after SANOG25.  </p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">       </span>Assigned: Please seek consent from individual nominated by respective EC member.    </p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "> </p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">    </span>Task 3: Potential ION Conferences by ISOC. Contact ISOC responsible team and bring some feedback during next EC meeting. </p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">     </span>Assigned: Jahangir</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre"> </span>Status: Posponded till bdNOG4 or bdNOG5.           </p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "><br></p><p style="margin: 0px; font-family: Calibri; ">4.  Workshop track instructors</p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "><br></p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">    </span>Task 1: Potential Workshop track:</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">  </span>Advance Routing (BGP/OSPF/IS-IS)- APNIC</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">    </span>Network Security- bdNOG/ICANN/APNIC</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">        </span>Linux Sys Admin & Network Management- NSRC</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">     </span>Need to finalise lead instructors and supporting instructor for each track. </p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">  </span>Assigned: bdNOG3 PC    </p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "><br></p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">     </span>Status: Will be discussed at the PC meeting when it is finalised. </p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "><br></p><p style="margin: 0px; font-family: Calibri; ">5.  Registration fees</p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "><br></p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">       </span>Registration Type:</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre"> </span>Full Event (Conference, Tutorial & Workshop)</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">   </span>Activities:</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">        </span>Tutorial: Track1/Track2/Track3</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">     </span>Workshop: Advance BGP Routing/Network Security/Linux Sys Admin & Network Management</p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "><br></p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">       </span>Registration fee:</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">  </span>Standard: BDTK 12,000/=</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">    </span>ISOC/bdNOG Member: BDTK 8,000/=   (Promo code: BNG3-FULL)</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">     </span>APNIC Member: BDTK 8,000/= (Online membership account validation)</p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "><span class="Apple-tab-span" style="white-space:pre">        </span></p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">   </span>Conference Only</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">    </span>Registration fee:</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">  </span>Standard: BDTK 2,000/=</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">     </span>ISOC/bdNOG Member: Free=   (Promo code: BNG3-CONF)</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">    </span>APNIC Member: Free/= (Subject to social dinner sponsorship)</p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "> <span class="Apple-tab-span" style="white-space:pre">        </span></p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">   </span>Task2: Registration system setup & test by end of January.</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">     </span>Assigned: Will be reviewed at the next EC meeting </p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "><br></p><p style="margin: 0px; font-family: Calibri; ">6.  Budget Discussion</p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "><br></p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">       </span>Task1: Pappu prepared a draft budget for around 20lac. EC has discussed on the budget items. Need further discussion on next EC meeting.  </p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">    </span>Assign: Pappu </p><p style="margin: 0px; font-family: Calibri; min-height: 17px; ">  </p><p style="margin: 0px; font-family: Calibri; ">7.  bdNOG3 Program structure</p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "><br></p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">  </span>Discussion: Four Session during day (9.30-5.30). Opening plenary & Keynote: Evening (6PM-8PM)</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">  </span>Task1: PC will finalise session name and speakers.</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre"> </span>Assign: bdNOG3 PC </p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "> </p><p style="margin: 0px; font-family: Calibri; ">8.  Local sponsorship solicitation</p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "><br></p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">      </span>Discussion: Need to send invoice to all existing sponsors with 10% discount on the standard investment cost.  </p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "><span class="Apple-tab-span" style="white-space:pre">      </span></p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">   </span>Assigned Existing sponsor:</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre"> </span>bdHUB (Pappu), Invoice ready to go.</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">        </span>Fiber@Home (Simon), Invoice ready to go. </p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">     </span>ISOC (Jahangir), </p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">     </span>APNIC (Roman)</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">      </span>ICANN (Roman)</p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "><span class="Apple-tab-span" style="white-space:pre">    </span></p><p style="margin: 0px; font-family: Calibri; ">9. Travel Support Criteria:</p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "><br></p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">  </span>Following selection criteria has been proposed and under continuous evaluation process in EC Meeting.</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">      </span>Travel Support Criteria </p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "><br></p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">         </span>1. For Overseas Event: A citizen and current residence of Bangladesh.</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">              </span>2. For Domestic Event: A citizen of Bangladesh and bdNOG organised event.    </p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">            </span>3. Previously speak/train at any bdNOG event.</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">              </span>4. Conference/Tutorial/Workshop papers has been accepted and published at the targeted event. </p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">                </span>5. Travel support request from associated organisation is asked but not provided.</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">          </span>6. Fellowship application (If available) for the targeted event was submitted but not provided.</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">            </span>7. Willing to represent bdNOG at the targeted event.</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">               </span>8. Acknowledge bdNOG logo on presentation/publication.</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">             </span>9. Priority will be given to people not service in bdNOG EC or Trustee board. </p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">                </span>10. Need to send a small report after the event.</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">           </span>11. Support will be limited to once a year to an individual.</p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "><span class="Apple-tab-span" style="white-space:pre">             </span></p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">           </span>EC Decision Guideline:</p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "><span class="Apple-tab-span" style="white-space:pre">   </span></p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">           </span>1. bdNOG should not cover more then 80% and less then 20% of the main travel cost (Air ticket+Accommodation). In any case. Full stop.  </p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">               </span>2. bdNOG will exclude all applicant if official fellowship is offered by any funding source. Full stop. </p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">              </span>3. bdNOG will exclude all applicant if travel support is provided by employing organisation. Full stop.</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">            </span>4. All other partly funding support (including unofficial accommodation offered by host) + bdNOG travel support should not exceed 80% in total. If it increase we should reduce our support to bring it down to 80%</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">                </span>5. Applicant need to declare his main travel cost before we take decision. And EC should work on trust on mouth. If EC find any breach later. Will black list the applicant.</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">               </span>6. All travel support application need to be nominated by an existing or past  EC or Trustee member. Decision will be taken by majority support on the EC meeting.  </p><p style="margin: 0px; font-family: Calibri; min-height: 17px; ">       </p><p style="margin: 0px; font-family: Calibri; ">10.  Next EC meeting:</p><p style="margin: 0px; font-family: Calibri; "><span class="Apple-tab-span" style="white-space:pre">    </span>Need to discuss on EC mailing list for a suitable time.   </p><p style="margin: 0px; font-family: Calibri; min-height: 17px; "> </p></div><div><br></div></div></div></span></body></html>